MS Word 2007-lesson Six-Documents Formatting Continuation

Changing Font Size Using the Dialog Box Launcher
The size of letters used in a document is termed the font size. Microsoft Word, you can change the size of you font.
To change the font sizes of texts in document using the dialog box launcher, take the following steps:
1. Highlight texts whose font sizes are to be changed.
2. Click on the Home Tab.
3. Click the dialog box launcher in the Font group, a font dialog box appears showing various font sizes.
4. Click on the desired font size.
Note: If you know the font size you want, you can type it in the Font Size field.
5. Click OK for the desired font size to be applied.

Alternative Method- Changing Font Size With Grow Font and Shrink Font
You can also change the size of your font by clicking the Grow Font and shrink Font buttons. Selecting text and then clicking the Grow Font button makes your font larger. Selecting text and then clicking the shrink font button makes your font size smaller.

Changing Fonts
The typeface of text in a document is termed font. In Microsoft Word, you can change the font that should affect your texts. Word 2007 has several inbuilt fonts from which one can choose. The following exercise illustrates how to change font of texts using the dialog box launcher.
Exercise
1. Type the following: Changing Fonts
2. Highlight the words: "Changing fonts."
3. Choose the Home Tab.
4. Click the dialog box launcher in the font group, a font dialog box appears showing various fonts
5. Click to select the font you want.
6. Click OK for the text to be affected.

Applying Colour to texts using the dialog box launcher
1. Highlight the text you wish to apply colour.
2. Click on the dialog box launcher in the font group.
3. Click on the drop Down arrow in front of the font colour.
4. Select the the colour you want.
5. Click on the OK button for the texts to be affected with the selected colour.

Ms Word Lesson Five- Document Formating

Bolding, Italicizing, Underlining
These three formatting actions are used in making emphasis in a word document. When you create a document, you may want to emphasize particular words or phrases by bolding, italicizing and underlining. Also, certain grammatical constructions require that you bold , italic, underline. We shall learn how to bold , italic and underline texts using different methods.

How to Bold Texts Using the Dialogue box Launcher
To bold text using this method, do the following:
1. Highlight the text.
2. Click on the Home tab.
3. Click the dialogue box launcher in the font group. The font dialogue box appears.
4. Click Bold in the font style box- the effect of your action will be shown in the preview window. To remove the bold, click Regular.
5. Click OK to close the dialogue box.
6. Click any where in the text area to remove the highlighting. The selected text becomes bold.

Alternative-Bolding Text with the Ribbon
1. Highlight texts.
2. Click on the home tab
3. Click the bold button in the front group. At once the selected texts becomes bold.
4. Click any where in the text area to remove highlighting. To remove the bolding, you can highlight the text and click the bold button again.

Alternative- Bolding Text with Keys
1. Highlight the texts.
2. Press Ctrl + B (I.e. hold down the Ctrl key while pressing B)
Note: To remove the bolding, press Ctrl +N again. You can also remove the bolding by pressing Ctrl + Space bar.
3. Click any where in the text area to remove the highlighting. The selected text will become bold.

How to Italicize Texts with the Dialogue Box Launcher
1. Highlight the text to be italicized
2. Click on the Home tab.
3. Click the dialogue box launcher in the font group. The font dialogue box appears.
4. Click italic in the font Style box
5. Click OK to close the font dialogue box.
6. Click any where in the text area to remove the highlighting. The text will be italicized.

Alternative- Italicizing Text with the Ribbon
1. Highlight the text to be italicized.
2. Click on the Home tab.
3. Click the italic button (/)on the Ribbon. The text will be italicized.
Note: To remove italics, select the text and click the Italic button / again.
4. Click any where in the text area to remove the highlighting.

Alternative Method- Italicizing Texts with Keys
1. Highlight the text to be italicized
2. Press Ctrl + I (Hold down the Ctrl key while pressing I).
3. Click anywhere in the text area to remove highlighting.

How To UnderlineText With the Dialogue Box Launcher
You can underline text using word 2007. Word provides you with different types of underlines from which to choose. The following are some of the the underlines that are available if you use the dialogue box launcher;
1. Full underline.
2. Words only underline
3. Double underline.
4. Thick underline.
5. Dotted underline.
6. Dashed underline.
7. Dot-dash underline.
8. Dot-Dot-Dash underline.
9. Wave underline.
To underline a group of texts using the dialogue box launcher, take the following steps:
1. Highlight the text to be underlined.
2. Choose the Home tab.
3. Click the dialogue box launcher in the font group. The font dialogue box appears.
4. In the underline Style box, click the down arrow to open the pull-down menu.
5. Click the type of underline you wish to use.
Note: To remove an underline, simply select none from the pull-down menu.
6. Click OK to close the dialogue box. The type of underline you selected appears under the words.
7. Click any where in the text area to remove the highlighting.

Alternative Method-Underlining Texts with Keys
1. Highlight the text to be underlined.
2. Press Ctrl + U (I.e. hold down the Ctrl key while pressing U).
Note: To remove the underlining, press Ctrl + U again.
3. Click any where in the text area to clear the highlighting.

Ms Word 2007- Lesson Four- Formatting

The term formatting in word- Processing refers to the act of changing the appearance of typed text in a document to make the document more organized and more beautiful. During formatting of documents, certain features which were not incorporated into the document at the time of creation are integrated. Formatting embraces word processing task such as, underlining text, bolding text, applying colour to text, italicizing texts, changing font and font size sizes of text and drop capping texts to mention few. Let us learn how to format texts in ms word 2007.

Highlighting Texts
Highlighting is the first step in formatting. To highlight text means to earmark or select or block a group of text for some formatting action. When ever you highlight some texts, they are covered in distinct colour. Usually black covering.

Different Ways of Highlighting Text

How to Highlight a Word
To highlight a word, simply point any where inside the word and double click. Alternatively, You can click at the beginning of the word and drag to the end of the word to highlight it. You can equally do the following:
1. Move your cursor to the middle of a line of text.
2. Hold down shift key and Ctrl key
3. Press the left arrow or right arrow on your keyboard. A word is now highlighted
To rid of highlighted text, click any where in your document with you left mouse button.

How to Highlight a Line of Texts
To highlight a line of text, simply move the mouse pointer beside the first word on the line, when the mouse pointer changes from an / to an arrow then click. At once the entire line becomes highlighted. You can also click at the beginning of the line and drag to the end of the line to highlight a line of texts. To rid of highlighted text, click any where in your document with you left mouse button.

How to Highlight an Entire Document
You can highlight your entire document from the home tab at the top of word. On the right hand side, you should see an Editting section;
1. Click on the select item to see a menu appears.
2. Click "Select All" from the menu to highlight an entire document. To rid of highlighted text, click any where in your document with you left mouse button.
An easier way to highlight all the text in your document is via a keyboard shortcut simply press and  hold the Ctrl key and press letter A I.e Ctrl+ A.
This will select all text (this shortcut works in other software s, not just Ms word).

Highlighting Block of Text
To highlight a block of text, do the following;
1. Click at the start of the block of text you want to highlight.
2. Hold down the shift key on your keyboard
3. With the shift key held down, click your left mouse button at the end of the block of text you want to highlight. Note: a block of text will be highlighted.

Highlighting By Dragging
To highlight some text by dragging, do the following;
1. Click with your left mouse button at the start of the text you want to highlight.
2. Keep your mouse button held down
3. Drag your mouse pointer across the screen (Your mouse pointer will change shape to a capital letter I)
4. You can drag in any direction you want or like.
5. When you have reached the end of the text you want to highlight, let go of  the mouse button.
6. Your text is now highlighted.

Highlighting with Keyboard
Line Highlighting
1. Move your cursor to the start of the line you want to highlight. (You can move about with the arrow keys on your keyboard)
2. Hold down the shift key on your keyboard.
3. Press End on your keyboard
4. A single line is highlighted
To go the other way round , from the End of a line to the beginning, move your cursor to the End of the line (or some where in the middle will do just as well)
5. Hold down the shift key on your keyboard.
6. Press the Home key on your keyboard.
7. Your text is highlighted.

Paragraph Highlighting
To highlight a paragraph with the keyboard alone, do the following;
1. Move your cursor to the start or end of the paragraph you want to highlight.
2. Hold down the shift key and the Ctrl key
3. Press the down or up arrows. A paragraph is highlighted.

Highlighting one Letter at a Time
1. Move your cursor to the middle of a line of text.
2. Hold down the shift key.
3. Press the left or right arrow on your keyboard.
4. A single letter is highlighted for every tap of an arrow key.
Once a group of texts are highlighted, a number of formatting task can be carried out on them.