MS Word 2007-lesson Six-Documents Formatting Continuation

Changing Font Size Using the Dialog Box Launcher
The size of letters used in a document is termed the font size. Microsoft Word, you can change the size of you font.
To change the font sizes of texts in document using the dialog box launcher, take the following steps:
1. Highlight texts whose font sizes are to be changed.
2. Click on the Home Tab.
3. Click the dialog box launcher in the Font group, a font dialog box appears showing various font sizes.
4. Click on the desired font size.
Note: If you know the font size you want, you can type it in the Font Size field.
5. Click OK for the desired font size to be applied.

Alternative Method- Changing Font Size With Grow Font and Shrink Font
You can also change the size of your font by clicking the Grow Font and shrink Font buttons. Selecting text and then clicking the Grow Font button makes your font larger. Selecting text and then clicking the shrink font button makes your font size smaller.

Changing Fonts
The typeface of text in a document is termed font. In Microsoft Word, you can change the font that should affect your texts. Word 2007 has several inbuilt fonts from which one can choose. The following exercise illustrates how to change font of texts using the dialog box launcher.
Exercise
1. Type the following: Changing Fonts
2. Highlight the words: "Changing fonts."
3. Choose the Home Tab.
4. Click the dialog box launcher in the font group, a font dialog box appears showing various fonts
5. Click to select the font you want.
6. Click OK for the text to be affected.

Applying Colour to texts using the dialog box launcher
1. Highlight the text you wish to apply colour.
2. Click on the dialog box launcher in the font group.
3. Click on the drop Down arrow in front of the font colour.
4. Select the the colour you want.
5. Click on the OK button for the texts to be affected with the selected colour.

Ms Word Lesson Five- Document Formating

Bolding, Italicizing, Underlining
These three formatting actions are used in making emphasis in a word document. When you create a document, you may want to emphasize particular words or phrases by bolding, italicizing and underlining. Also, certain grammatical constructions require that you bold , italic, underline. We shall learn how to bold , italic and underline texts using different methods.

How to Bold Texts Using the Dialogue box Launcher
To bold text using this method, do the following:
1. Highlight the text.
2. Click on the Home tab.
3. Click the dialogue box launcher in the font group. The font dialogue box appears.
4. Click Bold in the font style box- the effect of your action will be shown in the preview window. To remove the bold, click Regular.
5. Click OK to close the dialogue box.
6. Click any where in the text area to remove the highlighting. The selected text becomes bold.

Alternative-Bolding Text with the Ribbon
1. Highlight texts.
2. Click on the home tab
3. Click the bold button in the front group. At once the selected texts becomes bold.
4. Click any where in the text area to remove highlighting. To remove the bolding, you can highlight the text and click the bold button again.

Alternative- Bolding Text with Keys
1. Highlight the texts.
2. Press Ctrl + B (I.e. hold down the Ctrl key while pressing B)
Note: To remove the bolding, press Ctrl +N again. You can also remove the bolding by pressing Ctrl + Space bar.
3. Click any where in the text area to remove the highlighting. The selected text will become bold.

How to Italicize Texts with the Dialogue Box Launcher
1. Highlight the text to be italicized
2. Click on the Home tab.
3. Click the dialogue box launcher in the font group. The font dialogue box appears.
4. Click italic in the font Style box
5. Click OK to close the font dialogue box.
6. Click any where in the text area to remove the highlighting. The text will be italicized.

Alternative- Italicizing Text with the Ribbon
1. Highlight the text to be italicized.
2. Click on the Home tab.
3. Click the italic button (/)on the Ribbon. The text will be italicized.
Note: To remove italics, select the text and click the Italic button / again.
4. Click any where in the text area to remove the highlighting.

Alternative Method- Italicizing Texts with Keys
1. Highlight the text to be italicized
2. Press Ctrl + I (Hold down the Ctrl key while pressing I).
3. Click anywhere in the text area to remove highlighting.

How To UnderlineText With the Dialogue Box Launcher
You can underline text using word 2007. Word provides you with different types of underlines from which to choose. The following are some of the the underlines that are available if you use the dialogue box launcher;
1. Full underline.
2. Words only underline
3. Double underline.
4. Thick underline.
5. Dotted underline.
6. Dashed underline.
7. Dot-dash underline.
8. Dot-Dot-Dash underline.
9. Wave underline.
To underline a group of texts using the dialogue box launcher, take the following steps:
1. Highlight the text to be underlined.
2. Choose the Home tab.
3. Click the dialogue box launcher in the font group. The font dialogue box appears.
4. In the underline Style box, click the down arrow to open the pull-down menu.
5. Click the type of underline you wish to use.
Note: To remove an underline, simply select none from the pull-down menu.
6. Click OK to close the dialogue box. The type of underline you selected appears under the words.
7. Click any where in the text area to remove the highlighting.

Alternative Method-Underlining Texts with Keys
1. Highlight the text to be underlined.
2. Press Ctrl + U (I.e. hold down the Ctrl key while pressing U).
Note: To remove the underlining, press Ctrl + U again.
3. Click any where in the text area to clear the highlighting.

Ms Word 2007- Lesson Four- Formatting

The term formatting in word- Processing refers to the act of changing the appearance of typed text in a document to make the document more organized and more beautiful. During formatting of documents, certain features which were not incorporated into the document at the time of creation are integrated. Formatting embraces word processing task such as, underlining text, bolding text, applying colour to text, italicizing texts, changing font and font size sizes of text and drop capping texts to mention few. Let us learn how to format texts in ms word 2007.

Highlighting Texts
Highlighting is the first step in formatting. To highlight text means to earmark or select or block a group of text for some formatting action. When ever you highlight some texts, they are covered in distinct colour. Usually black covering.

Different Ways of Highlighting Text

How to Highlight a Word
To highlight a word, simply point any where inside the word and double click. Alternatively, You can click at the beginning of the word and drag to the end of the word to highlight it. You can equally do the following:
1. Move your cursor to the middle of a line of text.
2. Hold down shift key and Ctrl key
3. Press the left arrow or right arrow on your keyboard. A word is now highlighted
To rid of highlighted text, click any where in your document with you left mouse button.

How to Highlight a Line of Texts
To highlight a line of text, simply move the mouse pointer beside the first word on the line, when the mouse pointer changes from an / to an arrow then click. At once the entire line becomes highlighted. You can also click at the beginning of the line and drag to the end of the line to highlight a line of texts. To rid of highlighted text, click any where in your document with you left mouse button.

How to Highlight an Entire Document
You can highlight your entire document from the home tab at the top of word. On the right hand side, you should see an Editting section;
1. Click on the select item to see a menu appears.
2. Click "Select All" from the menu to highlight an entire document. To rid of highlighted text, click any where in your document with you left mouse button.
An easier way to highlight all the text in your document is via a keyboard shortcut simply press and  hold the Ctrl key and press letter A I.e Ctrl+ A.
This will select all text (this shortcut works in other software s, not just Ms word).

Highlighting Block of Text
To highlight a block of text, do the following;
1. Click at the start of the block of text you want to highlight.
2. Hold down the shift key on your keyboard
3. With the shift key held down, click your left mouse button at the end of the block of text you want to highlight. Note: a block of text will be highlighted.

Highlighting By Dragging
To highlight some text by dragging, do the following;
1. Click with your left mouse button at the start of the text you want to highlight.
2. Keep your mouse button held down
3. Drag your mouse pointer across the screen (Your mouse pointer will change shape to a capital letter I)
4. You can drag in any direction you want or like.
5. When you have reached the end of the text you want to highlight, let go of  the mouse button.
6. Your text is now highlighted.

Highlighting with Keyboard
Line Highlighting
1. Move your cursor to the start of the line you want to highlight. (You can move about with the arrow keys on your keyboard)
2. Hold down the shift key on your keyboard.
3. Press End on your keyboard
4. A single line is highlighted
To go the other way round , from the End of a line to the beginning, move your cursor to the End of the line (or some where in the middle will do just as well)
5. Hold down the shift key on your keyboard.
6. Press the Home key on your keyboard.
7. Your text is highlighted.

Paragraph Highlighting
To highlight a paragraph with the keyboard alone, do the following;
1. Move your cursor to the start or end of the paragraph you want to highlight.
2. Hold down the shift key and the Ctrl key
3. Press the down or up arrows. A paragraph is highlighted.

Highlighting one Letter at a Time
1. Move your cursor to the middle of a line of text.
2. Hold down the shift key.
3. Press the left or right arrow on your keyboard.
4. A single letter is highlighted for every tap of an arrow key.
Once a group of texts are highlighted, a number of formatting task can be carried out on them.

MS-Word 2007- Lesson Three

Saving a document in Microsoft Word 2007 for the first Time

Documents created in Ms Word 2007 can be saved on different folders on the hard disk or any other back up storage device. The saved work can be retrieved for editing or for printing at a later date. To save a document for the first time in Microsoft Word 2007, take the following steps:
1. Click on the office button- a pull down menu appears
2. Click on save As from the pull down menu a save as dialogue box appears
3. Type the file name in the file name box.
4. Use the address bar to indicate the folder on which the document will be saved. e.g. My documents, 3 1/2 FloppyA, Desktop etc.
5. Click on the save button.

Saving a document in Microsoft word 2007 Subsequently.
  When ever you update an already saved work, I.e. add texts or remove texts or make corrections to texts, the computer has to be notified of the changes. Put in order words, the update has to be saved. To save subsequently in word, take any of the following steps:
1. Press CTRL + S (I.e. Hold the CTRL key while pressing S).
                         OR
2. Click the mouse pointer on the save icon on the quick access toolbar.
                         OR
3. Click on the office button, from the pull down menu click on save command.

Opening Saved Documrnts
Word documents previously saved on different folders on the hard disk or other storage device can easily be retrieved (opened) when they are needed. To open a previously saved file on any hard drive folder or any other storage device, take the following steps:
1. Click on the office button- a pull down menu appears
2. Click on the open command from the options- a list of files under My document appears.
3. Use the address bar to select the folder or drive on which the file was saved e.g.3 1/2 FloppyA- a list of files saved inside this drive will be displayed.
4. Select the file you wish to open.
5. Click on the open button. After some seconds the document will be opened.

Saving on External Storage Devices
You can also save files on other external portable devices like diskettes and Flash drives. This enables you move and work with your files on several other computers apart from the one you initially saved it. Diskettes however are fast going out of use, so you will be taught on how to save on flash drives.
Note: flash drives are expensive. When you buy them, use them well by inserting and removing them carefully from the port or they will go bad.

Saving on a Flash Drive
* Close the previous document
* Insert flash drive- system indicates that flash drive is connected
* Click cancel
* Start Ms word again and type in sentence
* Click office Button & Click Save or Click Save icon or press CTRL + S
* Select Removable Drive from the save in bar
* Type in file name and click Save
* Click Close Icon (×)- To close Word.

Retrieving From a Flash Drive
* Start ms word
* Click office button & click open or click open icon or press CTRL + O
* Select Removable Drive from look In bar
* Select or Type in file name
* Click open again.
* Click Close icon (×)- To close word or any package open
* Double click flash drive icon to safely remove flash drive.
* Click stop
* Click OK
* Carefully Remove flash drive.

Installing of Windows/ Formating

Below are steps for formating a system or installing a new window.
1. Turn on computer and press F2
2. Select boot option.
3. CD-Rom/Removable media as your first booting device.
4. Select Exit and press Enter to save changes and exit.
5. Press any key to boot from CD-Rom/Removable media and wait for some time until it complete booting.
6. Press enter to continue and wait for the system to load files.
7. Click on next to save language (English)
8. Click on "install now" to install the software.
9. Select ×86 for mini Laptop and click next or ×64 for a bigger laptop and desktop system.
10. Accept the license terms and click next.
11. Click custom (advanced)
12. Click on drive option
13. Click delete then OK.
14. Click on new to create new partisions.
15. Click apply then OK
16. Click next and wait for installation to complete, after which it will restart.
17. Type in user name of the system and click next.
18. Type in product key and click next.
19. Wait until the installation is complete.

MS Word 2007- Lesson Two

Elements of Ms-Word 2007
Understanding the elements of word 2007 application window is another step in learning Ms-Word 2007. It has the following Key elements:-

1. The Microsoft Office Button:
In the upper- left corner of the word 2007 window is always located the Microsoft Office Button also called the office button. When ever you click on the office button, a pull down menu appears revealing commands such as New, Open, Save, Save As, Print, Prepare, Send, Publish and close/ Exit. You can use the New command for example, to create a new blank document, the open command to open an existing file, the save as command to save a file for the first time and the save command to save subsequently.

2. The Quick Access Toolbar:
Next to the Microsoft office button is the Quick Access Toolbar, The Quick Access Toolbar provides you with commands inform of icons you frequently use. By default Save, Undo, and Redo appear on the the Quick Access toolbar. You can use save to save your file, undo to rollback an action you have taken, and redo to reapply an action you have rolled back. You can use the drop down arrow located in front of the Quick Access toolbar to add icons for other commands you use frequently.

3. The Title Bar: Next to the quick access toolbar is the Title bar. It displays the title of the document on which you are currently working on or the name of the program currently running. Word names the first new document you open Document 1. As you open additional new documents, Word names then sequentially. When you save your document, you assign the document a new name. This name reflect on the title bar.

4. The Ribbon: Usually located just below the bar containing the title bar, and the quick access toolbar. The ribbon is essentially a bar across the top of the window that contains tabbed pages of commands and icons/ buttons. The ribbon is design to help you find commands that you need to complete a task. The ribbon is divided into eight tabs by default. Clicking a tab displays several related group of commands. Within each group are related command buttons. You can click buttons to issue commands or to access menus and dialogue boxes. You may also find a dialogue box launcher in the bottom-right corner of a group. Clicking the dialogue box launcher gives you access to additional commands via a dialogue box. In Ms word 2007, we use the Ribbon to issue commands.

5. The Ruler: The ruler is usually located below the ribbon. You can use the ruler to change the format of your document quickly. If your ruler is not visible, fellow the steps listed here to make it visible.
1. Click the view tab, a group of commands appears.
2. Click the check box beside the Ruler in the show/hide group. The ruler then appears.

6. The Text Area: Just below the ruler is a large area called the text area. Typing of text to get a document is done here. The blinking vertical line in the upper- left corner of the text area is called the cursor. It marks the insertion point. As you type, your text displays at the cursor location. The horizontal line next to the cursor marks the end of the document.

7. The Vertical and Horizontal Scroll  Bar:
The Vertical and horizontal scroll bars enable you to move up, down and across your window simply by dragging the icon located on the scroll bar. The vertical scroll bar is located along the right side of the screen. The horizontal scroll bar is located just above the status bar. To move up and down your document, click and drag the vertical scroll bar up and down. To move back and forth across your document, click and drag the horizontal scroll bar back and forth. You won't see a horizontal scroll bar if the width of your document fits on your screen.

8. The Status Scroll Bar
The status bar appears at the very bottom of your window and provides such information as the current page and the number of words in your document. You can change what displays on the status bar by right-clicking on the status bar and selecting the options you want to always show on the status bar menu. You click a menu item to select it. You click it again to deselect it. A check mark beside an item means it is selected.

Understanding Document Views
Documents created in word2007, can be displayed on the computer screen in any one of the five views: Draft, Web Layout, Print Layout, Full Screen Reading, Or Online Layout.
Draft View
Draft view is the most frequently used view. It can be used to quickly edit documents.
Web Layout
It enables you see your document as it would appear in a browser such as Firefox.
Print Layout
It shows a document the way it will look when printed.
Reading Layout
Reading Layout view formats your screen to make reading your document more comfortable.
Outline View
Outline view displays the document in outline form.

How to Set a Document View
To set the view in which your document will appear on screen take the following steps:
1. Click the view tab.
2. From the pull down menu click on a particular view in the document view group e.g. Draft. When the draft view option is selected it appears in a contrasting colour.

 

Word Processing: Microsoft Word 2007- Lesson One

How To Start Microsoft Word
There are various ways of starting Microsoft word but the most common way is the use of the start menu. To start Microsoft word using the start menu, take the following steps:-
1. Click on the start menu-the  start menu appear
2. Point the mouse pointer to all programs- the all program menu appears
3. Point the mouse pointer to Microsoft office- the numerous programs in word appears
4. Point mouse pointer to Microsoft word and click. After some seconds, Microsoft word application window appears.

Exiting Microsoft Word
While in word,
1. click office button and then
2. click on exit or click on the Exit button (×) at the top right side of word.

Learning How to Type in Ward
For you to type effectively, you need to know how to use the keys below.
• Tab Key: This moves the cursor to create a paragraph space.
• Space Bar: This key creates space between two characters.
• Arrow Keys: They are four in number which are the Right, Left, Up & down arrow keys. They move the cursor on the direction the user requires.
• Home & End Keys: This moves the cursor to the beginning and end of a line respectively.
• Backspace: Deletes one character backwards from the current cursor position.
• Delete Key: This is used to delete characters from the current cursor position.
• Enter Key: This moves the cursor to the next line. It is also used to accept changes.
• Caps lock Key: This enables you to switch between capital and small letters.
• Shift Key: It also enables you to switch between capital and small letters. It is also used to locate the symbols on top of the number keys.

You can now type a full page of document. This will enable you get used to the key board and strengthen your typing skills.

Note: Getting used to the keyboard will take some time. So you don't have to be in a hurry. Also you are been trained to be a good computer operator and not a typist.

INTRODUCTORY LESSON PART TWO

Folders: are icons on the desktop that contains files.

How to Create a Folder
To create a folder to the following:
* on the desktop screen, Right click your mouse button
* Select new
* Select folder. Your folder will now appear on your desktop screen.

How to Rename a folder
√ Right click on folder
√ Select Rename
√ Type in name  and
√ Press enter key.

How to delete a folder
√ Right click on the folder
√ Click on delete
√ Click OK

How to Delete permanently
√ Right click on what to delete
√ Press and hold shift key
√ Select or click on delete
√ Click OK.

Checking system properties
The properties of a system are such as the operating system installed on the system, the size of RAM on the system, the processor on the system and the registration status of the system can be checked. To do this, take the following steps;
1. Right click My computer icon on the windows desktop- a short cut menu appears
2. Click on properties. The properties of the systems are display in a box.

INTRODUCTORY LESSON

Definition of a Computer: A Computer is an electronic device that is capable of accepting, processing and storing information at greater speed and accuracy. Basically it is made up of two parts, which is the handware and Software.
* Hardware: This represent the physical components of a computer, which can be seen and touched. E.g.
1.the monitor or Visual Display Unit (VDU)
2.The system unit or Central processing unit (CPU) 3.Keyboard and mouse (attached with a mouse pad)
* Software: This the part of a computer that can be seen and worked with but cannot be physically touched. It is also made up of two parts;
1. System software: Otherwise called an operating system is responsible for the computer operations or functioning E.g include;
1. Microsoft windows ME.
2. Microsoft windows XP.
3. Microsoft windows Vista.
4. Microsoft windows 7.
5. Microsoft windows 8 etc.
2. Application Software: This are software user's (YOU) you can apply to carry daily office work which include typing documents, performing simple and advanced calculations, creating impressive designs. examples includes;
1. Microsoft Word and Excel.
2. Microsoft Access and PowerPoint.
3. PageMaker and Corel-Draw etc.

Booting: is concerned with starting a computer so that it can prepare itself and become ready for use. Put in simple words, to boot a computer simply means to start it up. To boot a laptop computer, only one step is required however, to boot a tower or desktop computer at least three steps are required. Let's briefly look at the steps involved in starting a laptop and desktop computer.

How to Start a Tower or Desktop Computer
1. Put on the UPS
2. Put on the Monitor
3. Put on the System Unit. Relax and watch the display on the screen as the computer starts until the windows desktop is displayed showing icons, a mouse pointer and the start button. Any time a computer boot successfully; it displays the windows desktop with the mouse pointer, the icons and the task bar.

How to Boot Laptop Computer
In a laptop computer, the major parts such as the monitor, the system unit, the battery, the Keyboard and mouse are usually built together in compact form to form the System. These units are all powered by one switch. Thus to power on a laptop computer do, the following:
1. Press the power switch located on top of the system unit.
2. Relax and watch the system to get started.

The Windows Desktop
The first environment you see after booting is the windows desktop. It usually bears icons like My computer, My documents, Recycle bin etc. It carries the mouse pointer (arrow). Towards the end of the windows desktop is usually located the task bar which bears the start button and system clock.

Key Features of a Windows Desktop
1. Icons: refers to graphical symbols or small images or pictures on the desktop that represents programs or devices installed on the computer.
2. Mouse pointer: The arrow found on the desktop.
3. The task bar: located at the bottom end of the windows desktop. It carries the start button and system clock which displays the time of the day.