The term formatting in word- Processing refers to the act of changing the appearance of typed text in a document to make the document more organized and more beautiful. During formatting of documents, certain features which were not incorporated into the document at the time of creation are integrated. Formatting embraces word processing task such as, underlining text, bolding text, applying colour to text, italicizing texts, changing font and font size sizes of text and drop capping texts to mention few. Let us learn how to format texts in ms word 2007.
Highlighting Texts
Highlighting is the first step in formatting. To highlight text means to earmark or select or block a group of text for some formatting action. When ever you highlight some texts, they are covered in distinct colour. Usually black covering.
Different Ways of Highlighting Text
How to Highlight a Word
To highlight a word, simply point any where inside the word and double click. Alternatively, You can click at the beginning of the word and drag to the end of the word to highlight it. You can equally do the following:
1. Move your cursor to the middle of a line of text.
2. Hold down shift key and Ctrl key
3. Press the left arrow or right arrow on your keyboard. A word is now highlighted
To rid of highlighted text, click any where in your document with you left mouse button.
How to Highlight a Line of Texts
To highlight a line of text, simply move the mouse pointer beside the first word on the line, when the mouse pointer changes from an / to an arrow then click. At once the entire line becomes highlighted. You can also click at the beginning of the line and drag to the end of the line to highlight a line of texts. To rid of highlighted text, click any where in your document with you left mouse button.
How to Highlight an Entire Document
You can highlight your entire document from the home tab at the top of word. On the right hand side, you should see an Editting section;
1. Click on the select item to see a menu appears.
2. Click "Select All" from the menu to highlight an entire document. To rid of highlighted text, click any where in your document with you left mouse button.
An easier way to highlight all the text in your document is via a keyboard shortcut simply press and hold the Ctrl key and press letter A I.e Ctrl+ A.
This will select all text (this shortcut works in other software s, not just Ms word).
Highlighting Block of Text
To highlight a block of text, do the following;
1. Click at the start of the block of text you want to highlight.
2. Hold down the shift key on your keyboard
3. With the shift key held down, click your left mouse button at the end of the block of text you want to highlight. Note: a block of text will be highlighted.
Highlighting By Dragging
To highlight some text by dragging, do the following;
1. Click with your left mouse button at the start of the text you want to highlight.
2. Keep your mouse button held down
3. Drag your mouse pointer across the screen (Your mouse pointer will change shape to a capital letter I)
4. You can drag in any direction you want or like.
5. When you have reached the end of the text you want to highlight, let go of the mouse button.
6. Your text is now highlighted.
Highlighting with Keyboard
Line Highlighting
1. Move your cursor to the start of the line you want to highlight. (You can move about with the arrow keys on your keyboard)
2. Hold down the shift key on your keyboard.
3. Press End on your keyboard
4. A single line is highlighted
To go the other way round , from the End of a line to the beginning, move your cursor to the End of the line (or some where in the middle will do just as well)
5. Hold down the shift key on your keyboard.
6. Press the Home key on your keyboard.
7. Your text is highlighted.
Paragraph Highlighting
To highlight a paragraph with the keyboard alone, do the following;
1. Move your cursor to the start or end of the paragraph you want to highlight.
2. Hold down the shift key and the Ctrl key
3. Press the down or up arrows. A paragraph is highlighted.
Highlighting one Letter at a Time
1. Move your cursor to the middle of a line of text.
2. Hold down the shift key.
3. Press the left or right arrow on your keyboard.
4. A single letter is highlighted for every tap of an arrow key.
Once a group of texts are highlighted, a number of formatting task can be carried out on them.
No comments:
Post a Comment