MS Word 2007- Lesson Two

Elements of Ms-Word 2007
Understanding the elements of word 2007 application window is another step in learning Ms-Word 2007. It has the following Key elements:-

1. The Microsoft Office Button:
In the upper- left corner of the word 2007 window is always located the Microsoft Office Button also called the office button. When ever you click on the office button, a pull down menu appears revealing commands such as New, Open, Save, Save As, Print, Prepare, Send, Publish and close/ Exit. You can use the New command for example, to create a new blank document, the open command to open an existing file, the save as command to save a file for the first time and the save command to save subsequently.

2. The Quick Access Toolbar:
Next to the Microsoft office button is the Quick Access Toolbar, The Quick Access Toolbar provides you with commands inform of icons you frequently use. By default Save, Undo, and Redo appear on the the Quick Access toolbar. You can use save to save your file, undo to rollback an action you have taken, and redo to reapply an action you have rolled back. You can use the drop down arrow located in front of the Quick Access toolbar to add icons for other commands you use frequently.

3. The Title Bar: Next to the quick access toolbar is the Title bar. It displays the title of the document on which you are currently working on or the name of the program currently running. Word names the first new document you open Document 1. As you open additional new documents, Word names then sequentially. When you save your document, you assign the document a new name. This name reflect on the title bar.

4. The Ribbon: Usually located just below the bar containing the title bar, and the quick access toolbar. The ribbon is essentially a bar across the top of the window that contains tabbed pages of commands and icons/ buttons. The ribbon is design to help you find commands that you need to complete a task. The ribbon is divided into eight tabs by default. Clicking a tab displays several related group of commands. Within each group are related command buttons. You can click buttons to issue commands or to access menus and dialogue boxes. You may also find a dialogue box launcher in the bottom-right corner of a group. Clicking the dialogue box launcher gives you access to additional commands via a dialogue box. In Ms word 2007, we use the Ribbon to issue commands.

5. The Ruler: The ruler is usually located below the ribbon. You can use the ruler to change the format of your document quickly. If your ruler is not visible, fellow the steps listed here to make it visible.
1. Click the view tab, a group of commands appears.
2. Click the check box beside the Ruler in the show/hide group. The ruler then appears.

6. The Text Area: Just below the ruler is a large area called the text area. Typing of text to get a document is done here. The blinking vertical line in the upper- left corner of the text area is called the cursor. It marks the insertion point. As you type, your text displays at the cursor location. The horizontal line next to the cursor marks the end of the document.

7. The Vertical and Horizontal Scroll  Bar:
The Vertical and horizontal scroll bars enable you to move up, down and across your window simply by dragging the icon located on the scroll bar. The vertical scroll bar is located along the right side of the screen. The horizontal scroll bar is located just above the status bar. To move up and down your document, click and drag the vertical scroll bar up and down. To move back and forth across your document, click and drag the horizontal scroll bar back and forth. You won't see a horizontal scroll bar if the width of your document fits on your screen.

8. The Status Scroll Bar
The status bar appears at the very bottom of your window and provides such information as the current page and the number of words in your document. You can change what displays on the status bar by right-clicking on the status bar and selecting the options you want to always show on the status bar menu. You click a menu item to select it. You click it again to deselect it. A check mark beside an item means it is selected.

Understanding Document Views
Documents created in word2007, can be displayed on the computer screen in any one of the five views: Draft, Web Layout, Print Layout, Full Screen Reading, Or Online Layout.
Draft View
Draft view is the most frequently used view. It can be used to quickly edit documents.
Web Layout
It enables you see your document as it would appear in a browser such as Firefox.
Print Layout
It shows a document the way it will look when printed.
Reading Layout
Reading Layout view formats your screen to make reading your document more comfortable.
Outline View
Outline view displays the document in outline form.

How to Set a Document View
To set the view in which your document will appear on screen take the following steps:
1. Click the view tab.
2. From the pull down menu click on a particular view in the document view group e.g. Draft. When the draft view option is selected it appears in a contrasting colour.