MS-Word 2007- Lesson Three

Saving a document in Microsoft Word 2007 for the first Time

Documents created in Ms Word 2007 can be saved on different folders on the hard disk or any other back up storage device. The saved work can be retrieved for editing or for printing at a later date. To save a document for the first time in Microsoft Word 2007, take the following steps:
1. Click on the office button- a pull down menu appears
2. Click on save As from the pull down menu a save as dialogue box appears
3. Type the file name in the file name box.
4. Use the address bar to indicate the folder on which the document will be saved. e.g. My documents, 3 1/2 FloppyA, Desktop etc.
5. Click on the save button.

Saving a document in Microsoft word 2007 Subsequently.
  When ever you update an already saved work, I.e. add texts or remove texts or make corrections to texts, the computer has to be notified of the changes. Put in order words, the update has to be saved. To save subsequently in word, take any of the following steps:
1. Press CTRL + S (I.e. Hold the CTRL key while pressing S).
                         OR
2. Click the mouse pointer on the save icon on the quick access toolbar.
                         OR
3. Click on the office button, from the pull down menu click on save command.

Opening Saved Documrnts
Word documents previously saved on different folders on the hard disk or other storage device can easily be retrieved (opened) when they are needed. To open a previously saved file on any hard drive folder or any other storage device, take the following steps:
1. Click on the office button- a pull down menu appears
2. Click on the open command from the options- a list of files under My document appears.
3. Use the address bar to select the folder or drive on which the file was saved e.g.3 1/2 FloppyA- a list of files saved inside this drive will be displayed.
4. Select the file you wish to open.
5. Click on the open button. After some seconds the document will be opened.

Saving on External Storage Devices
You can also save files on other external portable devices like diskettes and Flash drives. This enables you move and work with your files on several other computers apart from the one you initially saved it. Diskettes however are fast going out of use, so you will be taught on how to save on flash drives.
Note: flash drives are expensive. When you buy them, use them well by inserting and removing them carefully from the port or they will go bad.

Saving on a Flash Drive
* Close the previous document
* Insert flash drive- system indicates that flash drive is connected
* Click cancel
* Start Ms word again and type in sentence
* Click office Button & Click Save or Click Save icon or press CTRL + S
* Select Removable Drive from the save in bar
* Type in file name and click Save
* Click Close Icon (×)- To close Word.

Retrieving From a Flash Drive
* Start ms word
* Click office button & click open or click open icon or press CTRL + O
* Select Removable Drive from look In bar
* Select or Type in file name
* Click open again.
* Click Close icon (×)- To close word or any package open
* Double click flash drive icon to safely remove flash drive.
* Click stop
* Click OK
* Carefully Remove flash drive.